THE PAPERLESS OFFICE

A recent survey estimated that it costs the average business close to £14,000 to fill a four drawer filing cabinet and approximately £1,200 per year to maintain it. It is also estimated that 80% of documents that are filed are never referred to again. How much are you spending annually to maintain all those records?

Worryingly, recent legislation passed in the United States now requires businesses to store files for even longer – accountants and solicitors have to maintain records for 11 years rather than the current six and there exists the possibility of the same requirement filtering through to the UK in due course.

How can you quickly check that you have a cost effective solution for your document storage?

 

• Is there a strict regime in place for destroying documents beyond their storage date?

 

• Are your current storage costs reviewed regularly? Are you paying more than 1p per box per day for storage?

 

• Have you costed the benefits of converting all files to electronic format either in the short term or over a longer term?

 

• Have you evaluated the benefits of offering an electronic service to your customers and generating a revenue from it?

 

Today’s businesses are continually looking for efficiencies and cost savings. An end-to-end document management and electronic storage system can provide businesses with a solid business continuity plan, more efficient use of space and time and even provide a value added service to clients or a new revenue stream.

At SDD Scanning & Imaging we will work with you to ensure you have a positive answer to each of the above checks. Contact us at SDD Scanning & Imaging to discuss how you could improve your storage solutions whilst reducing your long term costs.